Since 1st January 2012 limited liability companies may be registered via Internet. Theoretically, the registration process should not take longer than one day. In order to complete it you need to do the following: First step is to create an account in the online system provided by the Polish Ministry of Justice.
This requirement is not limited to the person submitting the application; it has to be fulfilled by each shareholder. Next, you need to fill out the form with the required data: address, district court information and articles of association details, list of shareholders and their contribution details. At the last stage, the applicant and shareholders sign the application (using any available form of electronic signature) and pay the registration fee via eCard system. The fee amounts to PLN 1,021 (PLN 1,000 + 21 for the terminal operator).
After that, the application is sent to the competent court. If there is no request to supplement the data, the company is registered within twenty-four hours from the receipt of application. From this moment on the shareholders are allowed to make contributions and they are required to submit specimen signatures within seven days.
The flaw of the system is that it often generates the required documents incorrectly. The template cannot be edited and, as a result, any supplementary data has to be submitted to the court in person.
In the case of the online registration method, similarly to the traditional one, the minimum share contribution is five thousand Polish zlotys. Only cash contribution is admissible, non-cash contribution is not allowed. Contribution in kind in the form of cars, real estate or securities may be made at a later time, when the share capital is increased.
The advantage of this form of registration is more time to collect and submit the capital – 7 days from the entry in the register of entrepreneurs. With traditional registration it has to be done even before the application is submitted.
Additionally, shareholders need to remember that “one-stop-shop system” does not apply here. It is necessary to register the Company separately in the Tax Office, the Social Insurance Institution and the Central Statistical Office.