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Adminex POLAND

Koszykowa 60/62 m 39
00-673 Warszawa
Poland
Tel. +48 22 821 99 30
Fax. +48 22 821 99 31
General Manager
Iwona Smater
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Iwona Smater
adminex General Manager in Poland since 2004 and its co-owner, Iwona Smater has been a successful entrepreneur for a decade now.

Holder of MBA degree as well as a graduate of Warsaw University, the Warsaw School of Finance and Administration and the Polish Open University, for many years now she has been an expert in strategic and financial management.

Experienced CFO, as well as a registered Board Member of various global pharmaceutical and food industry corporations during the time of great economic change in Poland.

Specialist in successful implementation of foreign business in the Polish market. She has been providing invaluable help to foreign investors and business owners when it comes to effective restructuring and operation of their companies locally.

Expert in consolidation of different accounting systems during a complex process of M&A. She has a wide expertise when it comes to the management of functional and reliable financial advisory units.

Always open to new challenges and a firm believer in the fact that in order to succeed in the world of finance it is crucial to keep up with new trends and developments.

adminex Poland was founded in the year 2004, as a part of adminex global network. We offer global business administration solutions to foreign companies that wished to set up, develop or optimize business in Poland.

We offer a broad range of services stretching from initial market research to optimising productivity in client’s operations, from the most basic (BPO) to the most sophisticated, in order to meet all back-office needs and expectations, always tailored to suit client’s needs.

We provide strategic business management and consultancy services, particularly in the areas of international taxation and accounting, tax review, due diligence, controlling, customer service, advice on data protection or transfer pricing and many others to answer client’s needs.

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POLAND

adminex Poland was founded in the year 2004, as a part of adminex global network. We offer global business administration solutions to foreign companies that wished to set up, develop or optimize business in Poland.

We offer a broad range of services stretching from initial market research to optimising productivity in client’s operations, from the most basic (BPO) to the most sophisticated, in order to meet all back-office needs and expectations, always tailored to suit client’s needs.

We provide strategic business management and consultancy services, particularly in the areas of international taxation and accounting, tax review, due diligence, controlling, customer service, advice on data protection or transfer pricing and many others to answer client’s needs.

We also offer specialized HR services, starting from recruitment to team development solutions. As companies grow we help them to create profiles of key competencies critical to market success, Development and Assessment Centers, training programs and coaching support.

Interim management within financial functions is one of our solution for temporary CFO replacement.

A team of international experts with a local presence to combine macro and micro specifications, through offices in most European Union countries and also in India and USA that are managed by local partners with a sound training in international business administration we provide you with support in your internationalisation and cross-border transactions.

We can also offer you a virtual office, like renting address for the seat of the company, conference rooms and secretary support, including mailing management.

Get in contact with us.

POLAND Insights
  • We will be able to manage increasingly more formalities online. ..
    In Poland E-administration replaces paperwork

    We will be able to manage increasingly more formalities online. The Polish Government adopted draft amendments at the end of July.

    This is an amendment to the law on information technology, which in practice means a huge leap from paper-based to electronic administration. Here are some proposed changes that make our lives easier.

    Electronic Signature

    With electronic signature, we will be able to manage a number of formalities  without leaving home. All you have to do is to create your indivudial, so called trusted account on the  Electronic Platform of Public Administration Services (ePUAP). This is a free of charge  electronic signature to be used in contacts with public institutions.

    To use a profile, you must first confirm and validate it. Today, this means a single-off visit to the office, which can be a hurdle. Therefore, a network of places where you can activate your signature will be extended with banks and post offices. This is one of the objectives of the amendment to the Act.

    E-contact with the office

    The offices will be required to use electronic registry mailboxes. These will be standard mailboxes for all, in order to facilitate the use thereof. Today, the mailboxes happen to be different – there is no guarantee that they will accommodate every letter signed digitally.

    If a given issue can be handled online, the offices will be obliged to prepare the e-versions of applications, letters, and forms.

    Changes in correspondence

    The Act provides  that an e-document is equal to the document in a paper form. If you start your correspondence electronically, the office will contact you in the same way. It is not, however, an issue of simple e-mailing, but of forms and applications provided with electronic signature.

    Easier in the court

    Electronic documents will be valid for:

    - awarding the power of attorney,

    - giving evidence or explanation,

    - elements of citations issued by a given body, covering electronic communications,

    - drawing endorsement by an official;

    - subpoenas for the hearing.

    In addition, it will be possible to use scanned paper documents, as well as to have an insight into the case file without having to appear in court.

    Tax portal

    The project provides for the development of a tax portal that would communicate on changes in the regulations in force. With this portal, it will be easier for the entrepreneurs  to file an application and/or declaration or to receive a required certificate.

    Availability for people with disabilities

    The Ministry of Administration and Digitization will announce a competition for solutions aimed to increase the availability of online services for citizens with disabilities. The idea is that everyone, with no exception, should be able to use e-services.

    At present we have a formal legal structures. Now the entrepreneurs expect fast implementation of these changes in the business practice.

  • President Bronislaw Komorowski has supported the need for flexible working time signed an act amending the Labour Code and the Law..
    Flexible working arrangements for difficult times

    President Bronislaw Komorowski has supported the need for flexible working time signed an act amending the Labour Code and the Law on Trade Unions. Employers in Poland with great satisfaction adopt these changes, as the new rules will facilitate the organization of working time, and thus have a positive impact on the situation of companies and their employees.

    Longer trading period and introduction of variable hours constitute the most important draft amendments to the Labour Code adopted by the government. The draft amendment complies with the proposals presented by the Prime Minister Donald Tusk in the so-called second expose.

    The trading period will be prolonged, but only up to 12 months. This change will apply to every type of working hours arrangement. It will allow the employers to manage the working time of their employees in a more flexible manner, depending on the level of demand for work in particular months.

    The periods of longer working hours will be balanced by the periods of shorter working hours or non-working days, maintaining the amount of overall working time of a given employee during the trading period at the same level. Longer period should be included e.g. in a collective employment agreement or in an agreement with works union organisations.

    In line with the new provisions the employee will have the right to receive minimum wage even if e.g. he would not be entitled to receive remuneration due to the work schedule adopted in a given trading period.

    Prolongation of the trading period translates into better work organisation and makes it possible for the employers to account for the amount of time actually worked by their employees in a more effective manner. It is also a mechanism which allows the entrepreneurs to react to changing economic situation more flexibly.

    However, the most important aspect of the adopted provisions is the fact that they will contribute to preserving jobs. Similar arrangements turned out to be exceptionally effective during the period in which the so-called Anti-Crisis Act remained in force (August 2009 – December 2011).

    With regard to variable hours arrangements, two options were adopted:

    • The first option provides the employer with a possibility to assign individual employees different hours of starting work on particular days, in line with the provisions on working time and daily and weekly rest.

    • The second option allows the employer to specify the period during which an employee should begin his work (i.e. to establish the time at which employees should appear at work).

    Variable hours options should be included in a collective employment agreement or in an agreement with works union organisations.

    However, among the employers prevails the opinion that these changes are only cosmetics with reference to the challenges of the crisis, and that the improvement of the Labour Code should be continued.

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