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Adminex POLAND

Koszykowa 60/62 m 39
00-673 Warszawa
Poland
Tel. +48 22 821 99 30
Fax. +48 22 821 99 31
General Manager
Iwona Smater
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Iwona Smater
adminex General Manager in Poland since 2004 and its co-owner, Iwona Smater has been a successful entrepreneur for a decade now.

Holder of MBA degree as well as a graduate of Warsaw University, the Warsaw School of Finance and Administration and the Polish Open University, for many years now she has been an expert in strategic and financial management.

Experienced CFO, as well as a registered Board Member of various global pharmaceutical and food industry corporations during the time of great economic change in Poland.

Specialist in successful implementation of foreign business in the Polish market. She has been providing invaluable help to foreign investors and business owners when it comes to effective restructuring and operation of their companies locally.

Expert in consolidation of different accounting systems during a complex process of M&A. She has a wide expertise when it comes to the management of functional and reliable financial advisory units.

Always open to new challenges and a firm believer in the fact that in order to succeed in the world of finance it is crucial to keep up with new trends and developments.

adminex Poland was founded in the year 2004, as a part of adminex global network. We offer global business administration solutions to foreign companies that wished to set up, develop or optimize business in Poland.

We offer a broad range of services stretching from initial market research to optimising productivity in client’s operations, from the most basic (BPO) to the most sophisticated, in order to meet all back-office needs and expectations, always tailored to suit client’s needs.

We provide strategic business management and consultancy services, particularly in the areas of international taxation and accounting, tax review, due diligence, controlling, customer service, advice on data protection or transfer pricing and many others to answer client’s needs.

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POLAND

adminex Poland was founded in the year 2004, as a part of adminex global network. We offer global business administration solutions to foreign companies that wished to set up, develop or optimize business in Poland.

We offer a broad range of services stretching from initial market research to optimising productivity in client’s operations, from the most basic (BPO) to the most sophisticated, in order to meet all back-office needs and expectations, always tailored to suit client’s needs.

We provide strategic business management and consultancy services, particularly in the areas of international taxation and accounting, tax review, due diligence, controlling, customer service, advice on data protection or transfer pricing and many others to answer client’s needs.

We also offer specialized HR services, starting from recruitment to team development solutions. As companies grow we help them to create profiles of key competencies critical to market success, Development and Assessment Centers, training programs and coaching support.

Interim management within financial functions is one of our solution for temporary CFO replacement.

A team of international experts with a local presence to combine macro and micro specifications, through offices in most European Union countries and also in India and USA that are managed by local partners with a sound training in international business administration we provide you with support in your internationalisation and cross-border transactions.

We can also offer you a virtual office, like renting address for the seat of the company, conference rooms and secretary support, including mailing management.

Get in contact with us.

POLAND Insights
  • President Bronislaw Komorowski has supported the need for flexible working time signed an act amending the Labour Code and the Law..
    Flexible working arrangements for difficult times

    President Bronislaw Komorowski has supported the need for flexible working time signed an act amending the Labour Code and the Law on Trade Unions. Employers in Poland with great satisfaction adopt these changes, as the new rules will facilitate the organization of working time, and thus have a positive impact on the situation of companies and their employees.

    Longer trading period and introduction of variable hours constitute the most important draft amendments to the Labour Code adopted by the government. The draft amendment complies with the proposals presented by the Prime Minister Donald Tusk in the so-called second expose.

    The trading period will be prolonged, but only up to 12 months. This change will apply to every type of working hours arrangement. It will allow the employers to manage the working time of their employees in a more flexible manner, depending on the level of demand for work in particular months.

    The periods of longer working hours will be balanced by the periods of shorter working hours or non-working days, maintaining the amount of overall working time of a given employee during the trading period at the same level. Longer period should be included e.g. in a collective employment agreement or in an agreement with works union organisations.

    In line with the new provisions the employee will have the right to receive minimum wage even if e.g. he would not be entitled to receive remuneration due to the work schedule adopted in a given trading period.

    Prolongation of the trading period translates into better work organisation and makes it possible for the employers to account for the amount of time actually worked by their employees in a more effective manner. It is also a mechanism which allows the entrepreneurs to react to changing economic situation more flexibly.

    However, the most important aspect of the adopted provisions is the fact that they will contribute to preserving jobs. Similar arrangements turned out to be exceptionally effective during the period in which the so-called Anti-Crisis Act remained in force (August 2009 – December 2011).

    With regard to variable hours arrangements, two options were adopted:

    • The first option provides the employer with a possibility to assign individual employees different hours of starting work on particular days, in line with the provisions on working time and daily and weekly rest.

    • The second option allows the employer to specify the period during which an employee should begin his work (i.e. to establish the time at which employees should appear at work).

    Variable hours options should be included in a collective employment agreement or in an agreement with works union organisations.

    However, among the employers prevails the opinion that these changes are only cosmetics with reference to the challenges of the crisis, and that the improvement of the Labour Code should be continued.

  • Since 1st January 2012 limited liability companies may be registered via Internet. Theoretically, the registration process should ..
    Limited liability company registration via Internet in Poland

    Since 1st January 2012 limited liability companies may be registered via Internet. Theoretically, the registration process should not take longer than one day. In order to complete it you need to do the following: First step is to create an account in the online system provided by the Polish Ministry of Justice.

    This requirement is not limited to the person submitting the application; it has to be fulfilled by each shareholder. Next, you need to fill out the form with the required data: address, district court information and articles of association details, list of shareholders and their contribution details. At the last stage, the applicant and shareholders sign the application (using any available form of electronic signature) and pay the registration fee via eCard system. The fee amounts to PLN 1,021 (PLN 1,000 + 21 for the terminal operator).

    After that, the application is sent to the competent court. If there is no request to supplement the data, the company is registered within twenty-four hours from the receipt of application. From this moment on the shareholders are allowed to make contributions and they are required to submit specimen signatures within seven days.

    The flaw of the system is that it often generates the required documents incorrectly. The template cannot be edited and, as a result, any supplementary data has to be submitted to the court in person.

    In the case of the online registration method, similarly to the traditional one, the minimum share contribution is five thousand Polish zlotys. Only cash contribution is admissible, non-cash contribution is not allowed. Contribution in kind in the form of cars, real estate or securities may be made at a later time, when the share capital is increased.

    The advantage of this form of registration is more time to collect and submit the capital – 7 days from the entry in the register of entrepreneurs. With traditional registration it has to be done even before the application is submitted.

    Additionally, shareholders need to remember that “one-stop-shop system” does not apply here. It is necessary to register the Company separately in the Tax Office, the Social Insurance Institution and the Central Statistical Office.

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