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Think global. Act local.

We live in this country and are on site for you

Welcome to adminex Poland

Poland
Other contact persons

Poland

Iwona Smater

Managing Director, adminex Poland

Phone:+48 22 821 99 30
E-mail: iwona.smater[at]adminex.com

Expert in accounting and financial management

Iwona Smater MBA graduate of Warsaw University, Warsaw School of Finance and Administration and Polish Open University. She has been an expert in strategic and financial management for many years. Experienced CFO, as well as registered board member of several global companies in the pharmaceutical and food industry. Specialist in successful introduction of foreign companies to the Polish market. She has provided invaluable assistance to foreign investors and business owners in effectively restructuring and operating their companies locally. Expert in consolidating various accounting systems during a complex M&A process. She has extensive expertise in managing functional and reliable financial advisory entities.

Core competencies
Specializations
Good to know

Core competencies

Taxes & Accounting

Market analyses

Sales setup

Management

Expert in accounting and financial management

Iwona Smater holds MBA degrees from Warsaw University, Warsaw School of Finance & Administration and Polish Open University. She has been an expert in strategic and financial management for many years. Experienced CFO as well as registered board member of several global companies in pharmaceutical and food industry. She helped many foreign companies to enter the market, is experienced in restructuring and expert in consolidating different accounting systems during a complex M&A process. She has extensive expertise in managing functional and reliable financial advisory entities.

Information about our office

Increased inquiries reach us in the area of:

B2B management, distribution, incorporation, market analysis, human resources management, tax and accounting, contracts and law.

Requests according to the area:
Business partner search

Procurement management

Market analysis

Distribution set-up

Recruitment

Employee assignment and fiscal representation

Drafting and preparation of contracts

Tax representation

Accounting

Legal services

Client structure of our branch:
Small and medium-sized enterprises (SMEs), family businesses, large companies, as well as start-ups

Industries for which our branch office is increasingly engaged:

Automotive industry and its suppliers, Chemical industry, Services, Energy industry, Healthcare, Trade, Logistics, Metal industry, Food industry, Pharmaceutical industry.

We hope to have given you a small insight about our branch, we are glad to get to know you and now we come back to adminex Group. The adminex Group guarantees that every customer, no matter in which country, can take advantage of a uniform range of services.

Services offered by adminex Group:

Taxes & Accounting, Human Resources Management, Incorporation, Management, Domiciliation, Contracts & Legal, Distribution, Market Analysis, and B2B Matching.

In order to give you this guarantee, the competence structure of each branch is identical. Your local team consists of local specialists who have not only the international but also the necessary local expertise. Due to their many years of activity, they have a distinct knowledge of the market and an excellent network.

The following applies to all branches:

We help any type of company, do not limit ourselves to a certain size and do not exclude any industry. Communication between your company and the respective country office takes place in your language and via our company headquarters in Germany.

Specializations

Financial Management
Taxes & Accounting
Employee secondment
Market development
Strategy development
Restructuring

Good to know

Employee secondment

Employee postings must be registered with the Polish State Labor Inspectorate and an inspection of the workplace must be agreed to before the employee starts work.

Obligation to register

After 30 days, the posted employee must register with the relevant municipal authority, and if the posting lasts longer than 90 days, the employee must register with the relevant administrative district. For this purpose, some documents, such as proof of rental space (rental contract, etc.) must be submitted.

Contact person in the country

Companies must appoint a contact person in the country for the duration of the assignment. This person is the contact person for authorities and must be available for inspections.

Custody obligation

The archiving period is 24 months after the end of the assignment and concerns all relevant documents on and about the assignment.

Penalties
Violations of the requirements of the Posted Workers Act are punishable by more than the equivalent of 7000.00 euros.

Establishment

The Polish spzoo is equivalent to the German GmbH and for both entities there is limited liability of the shareholders with the respective contribution. However, there are some significant and some minor differences between the two. This concerns the form of the articles of association, the establishment, but also the external representation. The registration and filing of Spzoo in the Polish Commercial Register is different, but also in terms of liability of the board of directors (management) for debts of Spzoo, both entities differ from each other.

Other contact persons

Magdalena Ksiezak

Accounting Director

Phone: +48 22 821 99 33
E-mail: magdalena.ksiezak[at]adminex.com

Expert in accounting and financial management

Core competencies
Specializations
Good to know

Core competencies

Taxes & Accounting

Payroll
accounting

Reporting

Management

Information about our branch

Increased inquiries reach us in the area of:

B2B management, distribution, foundation, market analysis, human resources management, tax and accounting, contracts and law.

Requests according to the area:

Business partner search

Procurement management

Market analysis

Distribution set-up

Recruitment

Employee assignment and fiscal representation

Drafting and preparation of contracts

Tax representation

Accounting

Legal services

Client structure of our branch:

Small and medium-sized enterprises (SMEs), family businesses, large companies, as well as start-ups.

Industries, for which our branch office is increasingly active

Automotive industry and suppliers, Chemical industry, Services, Energy industry, Healthcare, Trade, Logistics, Metal industry, Food industry, Pharmaceutical industry.

We hope to have given you a small insight about our branch, we are glad to get to know you and now we come back to adminex Group. The adminex Group guarantees that every customer, no matter in which country, can take advantage of a uniform range of services.

Services offered by adminex Group:

Taxes & Accounting, Human Resources Management, Incorporation, Management, Domiciliation, Contracts & Legal, Distribution, Market Analysis, and B2B Matching.

In order to give you this guarantee, the competence structure of each branch is identical. Your local team consists of local specialists who have not only the international but also the necessary local expertise. Due to their years of activity, they have a distinct knowledge of the market and an excellent network.

The following applies to all branches:

We help any type of company, do not limit ourselves to a certain size and do not exclude any industry. Communication between your company and the respective country office takes place in your language and via our company headquarters in Germany.

Specializations

Financial Management
Renewable energies
Employee deployment
Market development
Strategy development
Restructuring

Good to know

Employee secondment

Employee postings must be registered with the Polish State Labor Inspectorate and an inspection of the workplace must be agreed to before the employee starts work.

Obligation to register

After 30 days, the posted employee must register with the relevant municipal authority, and from a duration of more than 90 days, registration must be made with the relevant administrative district. For this purpose, some documents, as well as a proof of rental space ( rental contract, etc.) must be submitted.

Contact person in the country

Companies must appoint a contact person in the country for the duration of the assignment. This person is the contact person for authorities and must be available for inspections.

Duty of safekeeping

The archiving period is 24 months after the end of the assignment and concerns all relevant documents on and about the assignment.

Penalties
Violations of the requirements of the law on the posting of employees are punishable by more than the equivalent of 7000.00 euros.

Establishment

The Polish spzoo is equivalent to the German GmbH and for both entities there is limited liability of the shareholders with the respective contribution. However, there are some significant and some minor differences between the two. This concerns the form of the articles of association, the establishment, but also the external representation. The registration and filing of Spzoo in the Polish Commercial Register is different, but also in terms of liability of the board of directors (management) for debts of Spzoo, both entities differ from each other.

Locations

Adminex Poland

Koszykowa 60/62 m 39;
00-673 Warszawa
Poland

Phone: +48 22 821 99 30
poland[at]adminex.com

We speak the following languages:

Spanish, Portuguese, French, Polish, German

Central contact person for customers from Germany, Switzerland and Austria

adminex Headquarters Germany
Department - Internationalization

Auf dem Graskamp 22
58099 Hagen, Germany

Phone: +49 233 162490-20
germany[at]adminex.com

Our adminex headquarter in Hagen is at your disposal for multinational consulting inquiries as well as coordination questions at any time by phone and mail.

We live in this country

10 good reasons why adminex in Poland should be your local partner.

1. laws and regulations in Poland

Legal issues and legal situations are not only different from country to country, but often so special that local lawyers with their specializations in the respective national language are indispensable. adminex Poland has been coordinating and helping clients in the field of legal services for over 20 years.

2. customer service in Poland

Lack of customer service, is not only due to language barriers, often it is due to cultural understanding. It is not the foreignness of the customers, but it is in the "making foreign". adminex Poland has the necessary socio-cultural security in cross-cultural dialogue and is on site for you.

3. market knowledge in Poland

The adminex Poland team consists of local specialists who have always lived in this country and know it like the back of their hand. They do not judge and act because they think it is right, but because they know it.

4. market analysis in Poland

adminex Poland does not use any other service providers or students for market analysis. All data, facts and figures are obtained and evaluated exclusively by our experienced employees.

5. business partner search in Poland

Finding your way around as a guest in a foreign country is already difficult. It is even more difficult to find safe and reliable business partners. adminex Poland has long-standing and reliable partners in many fields. We take you by the hand and introduce you to our partners.

6. emergency management in Poland

Problems occur at short notice and unannounced. Business processes come to a standstill, projects and orders threaten to fail, documents cannot be prepared and submitted. Problems can occur in any area and are not predictable. adminex Poland offers with its emergency management a quick help, exactly when problems occur. We are on site, know the country, have the necessary knowledge and a large network.

7. local HR management in Poland

The shortage of skilled workers in the country is high, finding managers and specialists very difficult. adminex Poland has an internal database, is connected to local databases and presents you with suitable candidates at short notice.

8. immediate market access in Poland

adminex Poland has a large cross-sector network of partners and clients. You get access to adminex network, which immediately presents you reliable contacts, saves risks, time and costs in a normal research.

9. contact authorities in Poland

Who is responsible for my request, why is it filled out incorrectly, which document is missing and why does it take so long? Unfortunately, this is not an isolated case! adminex Poland takes care of official procedures for customers every day, they know us, we know you and we know what needs to be done.

10. employee secondment & fiscal representation in Poland

The foreign assignment of your employees requires personnel management knowledge and expertise in the legal & insurance area. The social security assessment must be 100% correct, otherwise penalties and additional payments are imminent. adminex Poland takes over your employee assignment and acts as your fiscal representative vis-à-vis the authorities.

+49 (0) 2331 6249 020

Contact us

Free initial consultation

+49 (0) 2331 6249 020

Request

Welcome to adminex Poland

Iwona Smater

Magdalena Ksiezak

Adminex Poland

We speak the following languages:

adminex Headquarters Germany Department - Internationalization

adminex Headquarters Germany
Department - Internationalization